Wedding Day and Event Travel: A Planning Guide

On a wedding day the timings are tight and nobody wants to be thinking about cars. The same goes for a big night out at a concert, a match or the races: getting there is easy, getting home at midnight is not. This guide covers how to plan the travel so it just works.

Wedding days: think in runs

Our full-electric Mercedes V-Class seats up to 6 passengers, which suits a wedding perfectly if you plan it as a series of runs rather than one big trip. A typical day looks like this:

• Morning: bridesmaids or groomsmen from the hotel or house to the getting-ready venue.
• Before the ceremony: the bridal party to the church or ceremony venue, timed so they arrive before the bride.
• After the ceremony: the couple, or close family, from the church to the reception venue.
• Guest shuttles: runs between hotels, the nearest station and the venue.
• End of the night: late pick-ups to take the couple or guests home or back to their hotel.

Give us the timings and pick-up points when you book, and we’ll plan each run with a margin built in.

Timings that catch people out

• Photos run long. Allow extra time after the ceremony before the next run.
• Church to venue is rarely as quick as it looks. Country house venues often have long estate drives and a single gate. At places like Knowsley Hall, the drive in is part of the day.
• City-centre venues need a drop-off plan. For venues such as St George’s Hall, Liverpool, we agree the exact drop-off point in advance.
• Last orders isn’t the end. Book the final pick-up for after the last song, not when the bar closes.

What to tell us when you book

• the date, and the address for every pick-up and drop-off
• the ceremony time and the time you need to arrive
• how many passengers on each run, and any children (child seats are available)
• dresses, flowers or anything that needs careful handling
• a contact on the day who isn’t the bride or groom

Concerts, matches and race days

Events are the opposite of weddings: arriving is easy, and the challenge is getting home. Tens of thousands of people leave at once, cars are hard to find and trains are packed. We go to arenas, stadiums and racecourses across the UK, and the plan is simple:

• We drop you as close to the venue as event traffic allows.
• Before the event, we agree a pick-up point away from the worst of the crowds.
• When you’re on your way out, message us, and we’ll be waiting with the car at the agreed point.

With up to 6 passengers, a group can travel together with no designated driver, no parking and no late-night train. The TV screens and on-board fridge make the long runs, to London or Cardiff for example, part of the night out.

Booking early

Popular wedding Saturdays in summer and big event nights get booked up well ahead, and with one vehicle each run needs its own slot. Once your timings are fixed, book online. If the plan changes nearer the day, such as a later ceremony or an extra guest run, tell us as early as you can so we can rework the timings.

Why a full-electric V-Class

It’s quiet, smooth and spacious, with leather seats, a starlight ceiling and room for six. For a wedding it photographs well. For a night out it’s comfortable enough to sleep on the way home. We’re based in West Lancashire and the North West and drive anywhere in the UK, so your venue doesn’t have to be local.